Paper Preparation & Instructions

author resource centre

Important Dates and Deadlines

All authors who are attending the symposium are required to pay registration fees.

  • 15 December 2019 authors abstract’s last day of submission.
  • 20 January 2020 authors abstract confirmation of acceptance.
  • 27 April 2020: If confirmation of acceptance is received the submission of completed paper (in proper form), an electronic Copyright Release Form, and any updates to your biography must be emailed to submissions@ifissa2020.co.za, presentations for publication in proceedings will not be accepted after this date.

Paper Preparation Instructions

It is important that you follow these instructions for preparing your paper for the conference proceedings.

Important Format Change
Please note that paper format is a one-column layout.

Paper Style Formatting

Final copy should be styled according to the template provided. Papers should be in a single-column format, in 10 pt Times Roman or Calibri font style. All text should be single-spaced. A double space may be used when beginning a new section or paragraph. Paper Title MUST be 24 point Times Roman or Calibri font style with initial capitalization only. Title should be in bold face.

Please use as many as possible of your word processing software’s automatic features. Input your text continuously; in other words, only insert hard returns at ends of paragraphs or headings, subheadings, lists, etc. Do not use space bar to make indents (e.g., to indicate paragraphs or in lists). A tab or an indent command should be used for this purpose.

Submission of Abstract/Paper Electronic Version: Submit the electronic versions (Word and PDF) to submissions@ifissa2020.co.za (only). When creating the PDF file please make sure all the fonts (including the true fonts) are embedded. If you have any questions, please Contact Us or email info@ifissa2020.co.za.

Organization

Your paper should be organized in the manner specified on the templates and samples provided. 

For Letter Size Paper: 8.5″ x 11″ paper use margins: top = 1.0″ inches, bottom = 1.0″ inches, and 0.75″ inches for left and right. 

For A4 paper, use the following margins: right & left margin = 0.59″, top and bottom margins = 1.18″, title and authors list centered at the beginning of the paper. 

Begin your paper with a brief Biography followed by the Abstract and Introduction. Your paper should conclude with Acknowledgments and (or) References

Full justify your text. Use automatic hyphenation and check spelling. Digitize or paste down figures.

Paper Length: 12 Pages / confined to 20 minutes allowable presentation time

Use of Graphics and Photos

Incorporate tables and graphs in the body of the text, centered within the text. Figure captions should be centered and placed at the bottom of the figure.

Figure axis labels are often a source of confusion. Use words rather than symbols. For example, write “magnetization,” or “magnetization (M)” not just “M.” Put units in parentheses.

Use of Tables

Tables should be centered within the text. Table captions should be centered above the table. Avoid placing tables before their first mention in the text. When possible, use a table editor to create tables for your electronic version. Do not use spaces to align the columns of your table. Do Not use the “columns” feature to create tables.  Identify each table with a bold numeric reference and center it at the top of your table.

Numbering

Do not insert page numbers to your paper.

Language

Your paper must be in English.

Paper Title

Use 24-point Times Roman or Calibri font style with initial capitalization only. Title should be in bold.

Author and Affiliation

Use 10-point Times Roman or Calibri font style with affiliation in italics. 

Links

No embedded links may be included in the files submitted for this conference. Link URLs may be included as text in the body of the paper as long as the Word file and PDF files do not contain any active hyperlinks.

Section Headings

Use left justification, and 10-point bold capital lettering.

Text (for electronic version)

  • Do not adjust line spacing. 
  • Disclaimers or notes should be placed just prior to references. 
  • Do not use footnotes. 
  • Text should have full justification.

Additional Instructions for Electronic Paper Preparation for Publication

Electronic files must be submitted electronically via IFIS 2020 Abstract Management Portal (AMP). Please make sure you turn off the Track Changes feature before submitting your file.

Acceptable Software

Microsoft Word and Adobe Acrobat PDF files are acceptable. If you submit a PDF file, please also include the native manuscript file (Word). LaTex files are NOT acceptable so please convert to PDF before uploading to AMP. Files must not have any password restrictions.

Paper Cancellations

Should some unforeseen event make it impossible to attend the conference to present your paper we ask that you first attempt to find an associate to present the paper on your behalf. 

If you cannot find an alternate presenter or, if for any other reason your paper must be withdrawn, please be sure to immediately notify IFIS 2020.  Please note that only authors who are in attendance at the Session Chair/ Speaker coordination meeting and their assigned conference session will have their paper published in the conference proceedings.  

Paper Clearance

If your paper must go through any kind of clearance process before it can be released to the public, begin the process immediately to ensure you will be able to present your paper at the conference and be included in the published proceedings.